The Inventory module provides for control and management of all items classified as inventory. All warehousing functions such as receiving, issuing, replenishment, quantity and value adjustments, transfers and stock taking are provided. Multiple warehouses with multiple locations per item per warehouse are supported. The module is further tightly integrated with procurement, accounts payable, general ledger accounting and accounts receivable modules.

Consignment stock can be carried on the system at zero value and valued once issued to a user cost centre.

A unique feature of the MAgIC system is the treatment of inventory and non-stock receipts. A goods received voucher (GRV) work document, with all the order details and with provision to fill in quantities and sign off, can be printed prior to the normal checking of goods that arrive in the receiving bay. If the suppliers invoice accompanies the delivery, the invoice can be processed simultaneously with the GRV. This feature is a major productivity enhancement as the accounts payable system is updated immediately.

The Procurement module provides for the purchasing of items held in stock or items not part of the stores catalogue. Purchase orders can also be raised for items held on consignment, for repair of items or for services like consulting services. The Procurement module makes provision for automated replenishment of selected fast moving items and procurement based on purchasing contracts. Multi line or single line purchase orders are catered for.

The system caters for the capturing and approval of electronic purchase and issue requisitions and requests for quotation. Each requisition is allocated to the originator’s supervisor and the supervisor can approve or reject the requisition electronically. If the value of the requisition exceeds the supervisor’s approval limit, the requisition is automatically escalated to his supervisor. All approval and rejection notifications are sent via e-mail. If the requisition is approved, it is automatically converted into a purchase order or stores issue as the case may be.