The system caters for multiple currency transaction processing. It also caters for two base currency transaction reporting, i.e. all transactions are recorded in two base currencies e.g. a company definition stipulates that the first base currency to be US Dollar and the second is SA Rand. Every transaction will be converted to the US Dollar and SA Rand at the time of processing using the latest available exchange rate. Exchange rates are automatically downloaded from the internet if an internet connection is available or can be captured manually.

RESPONSIBILITY TREE

Each transaction that is processed in the system requires the input of a responsibility number to indicate which designation on the hierarchical responsibility tree authorised the particular transaction. Each responsibility number (or designation) is linked to an employee (the current incumbent) and to a supervisor. The responsibility number is further linked to value limits for purchases, stores issues and work orders. Each responsibility number is further limited to a range of cost centres and natures of expense the applicable designation is allowed to purchase for or view transactions for in enquiries and drilldowns.